Power of Attorney Lifecycle Management.
A SAP GUI-based document lifecycle management application that centralizes power of attorney records, PDF document storage, validity date tracking, automated expiry notifications and audit-level operation logging — transforming a manually tracked legal and financial document process into a controlled, traceable SAP solution.
From scattered tracking to SAP-controlled lifecycle.
This project was developed to centralize and control the lifecycle of power of attorney records within SAP. The solution enables business users to create, view, update and monitor power of attorney records together with company code, requester department, authorized person, validity dates, status, responsible contact information and document attachments.
The application provides a SAP GUI-based ALV interface for listing active and passive records, filtering by company and validity dates, opening detail screens, uploading PDF documents and displaying stored documents directly from the SAP screen. Each record can be associated with a PDF file stored in a company-based network folder structure, allowing users to access the legal document from the related SAP record instead of searching shared folders manually.
Overall, the project transformed a manually tracked legal and financial document process into a controlled SAP-based lifecycle management application with document upload, validity tracking, automated notifications, status management and audit logging.
Why it was built.
Power of attorney records lived in Excel and shared folders.
When tracked manually, expired authorizations went unnoticed, documents were hard to locate, and there was no way to tell which power of attorney was issued by whom, for which company, or when. This created operational risk across accounting, finance, legal and management processes — the kind of risk that stays invisible until something goes wrong.
A controlled lifecycle inside SAP.
The solution pulls everything into SAP: records are created with company, requester, authorized person, validity dates and status. PDF documents are uploaded and linked. A background job monitors expiry dates, sends HTML notification emails, and automatically deactivates expired records. Every create, update, delete and edit action is logged for auditability. Control, traceability and compliance — built into the process.
What the application does.
Record management, document handling, automated monitoring and full operation logging — an end-to-end document lifecycle solution inside SAP.
ALV record listing
Active and passive power of attorney records listed with filtering by company code, validity dates and status — with layout variants and toolbar actions.
Detail maintenance
Create, view and update records with company code, requester department, authorized person, validity dates, status, description and contact information.
PDF upload & preview
Upload PDF documents with company-based folder structure and record-level file path assignment. Preview documents directly from SAP using HTML Viewer.
Inline ALV editing
Controlled inline editing for manual fields with validation rules — so users can update specific fields directly in the ALV grid without opening a detail screen.
Expiry monitoring
A background job checks records expiring within a defined period, sends HTML-formatted notification emails and updates the alert flag to prevent repeated notifications.
Auto-deactivation
Expired active records are automatically set to passive status by the same background process — ensuring no outdated authorization stays active in the system.
HTML email notifications
HTML-formatted notification emails sent using SAP BCS classes to responsible users when power of attorney records approach their expiry date.
Operation logging
Create, update, delete and inline ALV edit actions are logged with user, timestamp and operation type — providing full traceability over record changes.
Selection, listing, detail.
Selection screen — entry filters
SAP GUI
ALV listing — power of attorney records
SAP GUI
Detail screen — record maintenance
SAP GUI
End-to-end lifecycle.
I transformed a manually tracked power of attorney process into a SAP-based lifecycle management application with document storage, validity control, automated expiry notifications and audit-level operation logging.
— Project summaryWhat I built.
From the ALV listing and detail screens through PDF handling, background notification and operation logging — the full application end to end.
- SAP GUI application — designed and developed the full power of attorney record management application.
- ALV-based listing screen — filtering, layout variants, record selection and toolbar actions for create, view and delete.
- Detail maintenance screens — creating, viewing and updating power of attorney records with full field coverage.
- PDF upload functionality — company-based folder structure and record-level file path assignment.
- PDF preview — SAP GUI HTML Viewer and dialog container for in-application document display.
- Status handling — active/passive records with validity period calculation and controlled inline ALV editing.
- Background notification job — expiry monitoring, HTML-formatted email via SAP BCS classes, alert flag updates.
- Operation logging — insert, update, delete and ALV edit actions logged with user, timestamp and operation type.
- Auto-deactivation — expired active records automatically set to passive status by the background process.
- Validation rules — field-level validation on inline edits and detail screen entries for data integrity.
The impact.
Power of attorney records moved from scattered Excel files and shared folders into a single SAP-based system. Expired authorizations can no longer go unnoticed — the background job catches them, notifies responsible users and deactivates them automatically. Every action is logged, giving the organization audit-level traceability over who changed what and when. The manual, risk-prone process became controlled, automated and compliant.
See the other flagship deliveries.
This is one of five featured SAP developments. Explore the Osman Akça logistics platform, IKEA SPI forecast suite, QM Power BI analytics and the Terbiye Kalite quality report.